Are you standing in the way of your organization's growth by the way you have or don’t have meetings? 70% of managers find meetings unproductive. Let’s get creative and change that by taking a closer look at what it takes to have an effective meeting.
An Effective Meeting Produces Opportunities
A meeting is the perfect opportunity to clarify what good looks like. If everyone on your team has a different picture of what represents success for the company then frustration, disengagement, and conflict is guaranteed to arise. When your team is aligned, productivity increases.
Working together at establishing priorities helps everyone to gain clear insight on how to spend their time. Your team can now focus on the things that produce effective results instead of wasting valuable time on tasks that don’t move the company forward.
When ideas, new thoughts and opinions are needed, what better opportunity is there to gain them than within a meeting? When something needs to change but you’re unsure of how it needs to change, a meeting is critical. Ask your team to bring their thoughts and ideas for the problem that your business is up against.
Hold Your Most Productive Meetings When You Consider the Following Things:
- 1Why are we having this meeting? What should we think differently about after this meeting?
- 2Questions before the meeting. Send an email to your team before the meeting requesting that they come prepared with ideas. (This eliminates people hearing of something for the first time and not being sure of their answer or idea yet.)
- 3Experiment with shorter meetings or huddles for routine or “catch-up” meetings. If a long meeting isn’t necessary for routine catch-ups, then schedule quick 15-minute meetings to set priorities and create alignment for the week.
- 4Coach those who don’t contribute to the meetings. Ask for their thoughts and ideas and get them involved as quickly as possible. Asking everyone to contribute to meetings will drive engagement and maximize the effectiveness of the meeting.
- 5Give follow up feedback to those who show up well. Connect with them after the meeting and let them know your thoughts about their input in the meeting. Giving this feedback reaffirms what success looks like.
It’s important that your team gives their own input and ideas to contribute to the success of the business. And meetings are the perfect place for this to take shape. Time is valuable and having meetings that are effective and help others move toward their best is your responsibility and privilege as a great leader.